Creating Envelopes _ Your letter will not be complete unless you have an envelope also formatted appropriately. What's good about this function is that you can either customize your own envelope or allow Word to come up with a matching envelope to the letter you have written using the application. What it does is it automatically copies the address and uses it to create the envelope. That helps you do away with manual typing.
Finally _ Naming Conventions _ While setting a standard for your future documentation is a step in the right direction, you must also pay attention to being able to recall those standards for future use. Ensure you name your templates effectively so that they can be brought up for use at a moment's notice.